Fotostation / Index Manager / Color Factory / Connect


Make your files searchable and organized with metadata

Store your assets safely in multiple collections and search across all of them at once. Group and arrange content precisely how your users prefer. Filenames are great, but We ❤️ Metadata!

Metadata is keywords and descriptions about your files that makes them searchable and possible to build automation. All text in your PDFs, and documents is also fully searchable. 

Metadata standards

Build custom schemas to describe your assets or use the extensive built-in XMP, IPTC, and EXIF fields that come as standard.

Create SmartFolders

Combine different search terms in virtual folders, such as time frames or asset owner, and get instant hits without having to type a single word.

Powerful taxonomies

Make it easy for users to find what they need using visual filters that also aid quick and consistent tagging.



Preview and share any file type

Easily select assets and share your selection with others via email, as a public link, or create an album and share directly. Then control who has the rights to view or download the assets.

If you’re uncertain which pictures are the best, use deep-zoom for a detailed view. With multi-page documents you can leaf through the individual pages, and for videos there are playback controls and key frame navigation.


Control How Files Are Used

Get the overview of the who, the what and the where. Manage usage with visual markers, notes and ID-tags on your collections.

Third Parties Invitations

Invite partners and third parties to collaborate on a self-service platform that’s intuitive and easy to use.

Advanced Playback

Play back any video format! Control playback speed, jump between scenes using key frames, apply live color filters, extract stills, and more.


Work with your files in your favorite tools

As users, we’re creatures of habit – we like to stick to the tools that get the job done.

With FotoWare, users can access media right from the tools they use the most – whether it be the Adobe suite, Microsoft Office or the web CMS.

Office Plugins

Crop, adjust and insert all approved visual content via the FotoWare plugin for PowerPoint or Word in seconds.

Adobe CC extensions

Open and edit visuals in Photoshop and Illustrator using the FotoWare plugin for Adobe CC. Use the dedicated InDesign plugin to add visual content to your layout, with optional processing applied.

Connectors for CMS

Connect FotoWare to WordPress and Episerver using our ready-made connectors to easily export visuals to your CMS. Or create a custom integration with any CMS using the FotoWare API.


Brand Asset Management

Manage your brand like a pro! Ensure that your message comes across consistently in all your communication channels.

FotoWare has the tools you need to secure the control and consistency you require.

Download presets

Create a list of presets for every social media channel or website page to produce the correct-size visual in no time.

Collaborate using annotations

Highlight an area in a picture that requires attention and add mark-up and comments to collaborate on-the-fly.

Ensure brand consistency

Maintain complete control of each asset’s publication rights, expiry, revocation and renewal of usage licenses.


Automated Tasks using Actions and Markers

Set up efficient workflows to reduce the time spent managing your visuals. Many of the mundane tasks that used to much time to complete can be completely eradicated with one-click operations.

Responsive Markers

Create clickable, interactive markers to edit the asset’s metadata, trigger a webhook or lookup additional asset information in a PIM, for example.

Process files based on rules

Create rules to define how a file can be used, for example whether it can be sent to a PIM or a CMS.

Secure your visuals

Access to visuals can be set at multiple levels, affording you fine-grained control of who sees what and how assets can be used.


GDPR for your visuals

Stay on top of GDPR and privacy requirements! Keep tabs on usage approval and consent forms. Respond swiftly to requests for access, rectification or erasure!


Create self-service approval processes whereby users can choose which of their pictures can be used, and for what, and withdraw usage consent at any time.

Consent forms

Easily track consent forms and the picture collections they are associated with

Manage and Revoke Asset Usage

Respond to requests for rectification and erasure, making sure withdrawn pictures are never used without proper authorization.


Make users feel at home

FotoWare can be styled to match your corporate profile and help users feel right at at home.

Create a FotoWare that ties in with your corporate color scheme, uses your logos, incorporates your terms of use and holds clear information on how to get in touch.

It’s your brand, after all. FotoWare just helps you get the job done.

Complete site branding

Style your site with corporate logos, custom CSS and contact info and terms of use that uniquely represent your brand.

Personalize your UI

Branding and configuration go hand in hand to create a unique, navigable tour of your most valued brand assets. Create archives and add taxonomies and SmartFolders to guide users to your content with minimal friction.

Fully Customizable

Set up your own archives, automation, and markers. The entire site configuration is easily available to managers. Best of all, most of the customization can be made by ticking off the options you require and requires no technical expertise.

More key features


Enable image recognition to describe what is on an image with keywords, in order to make your files easy to discover.



Crop Profiles

Customizable crop sizes for use with the FotoWare plugins – allowing users to check out an image for local cropping


Powerful Search for Advanced Users

Versatile search that helps you find what you’re looking for – search in metadata or use file properties and file type data to narrow down your results.

Order and Approve Assets in One Tool

Select assets and add them to a cart, allowing users to check out the assets. Admins can optionally approve and comment on the order. Use webhooks and API support to integrate with other systems, such as payment providers.


Processing profiles

Allow users to download different renditions of an image by creating processing profiles and assigning them to the relevant archives.


Enable Commenting

Collaborate effectively with your team by using the integrated comments feature to give immediate feedback.

Quick renditions

On-demand resizing of images for delivery of a certain pixel size in the browser, with optional watermarking




Guest portal

Make an open portal for visitors on your site, that doesn’t require login. For example, a press archive with images and videos.


SSO with Azure AD, SAML2, OneLogin, Active Directory and more

Forget passwords or user logins – use SSO to manage access and leverage the convenience of automatic login.


Process Images & Collaborate

Quickly find, organize and process the assets you need to create the content that matters to you. Share files with others in one click for efficient communication.

Boost Operations & Focus on Creativity

Take control of your workflow. Automate often-used image processing. Batch process assets and their metadata. No experts required, you are the expert now.

Automate your Workflows

Automate common operations: metadata application, image processing, file transfers and much more. Export metadata to third-party systems.


FotoStation Client – The Workstation for Your Mac and Windows

With FotoStation Client you can create, organize and manage your digital collections. With its strong focus on automation and batch processing, keeping metadata in check, displaying usage rights and managing licenses has never been easier.


Organize Your Images

Rate images, classify them according to preference, set their status using colored markers – however you prefer to work, FotoStation has a way that suits you. Your team and your partners will clearly understand how your photos may be used. Organizing them increases their value – they become true assets.

Tag Files with Metadata

Use industry-standard XMP metadata to describe your files in a way that’s meaningful to your team. Pre-define metadata values for quick captioning. Automate application of any metadata, such as usage rights, credit and copyright information. Build your own metadata specification if you wish, so it works precisely how you want it to.

Create and Automate Workflows

Create reliable and powerful workflows by combining processes in Actions to create the output you want. Apply these workflows on demand for individual files or folders, or in larger batches.Let FotoStation Client do the work for you.

Find, Update and Change Files with a Click

Work faster by converting file formats, resizing and watermarking images, adding copyrights and much more in a single click without leaving FotoStation Client. It really is that quick!

Manage Usage Rights

Quickly add licensing and usage rights information to your images. Apply copyright information and take control of model release forms. Use markers – visual indicators – to see which images are ready to go and which require additional work.

Export and Share Your Work

Use Actions to easily transfer a whole selection of pictures via FTP or HTTP, or to share files via email. Once it’s set up, it only takes a click. Create custom slideshows. Apply watermarks to safeguard your work. Add images to your documents and spreadsheets directly from FotoStation. Export metadata records for use in external systems.

Scale your DAM

FotoStation Client integrates with Index Manager to handle millions of assets, including PDFs and Microsoft Office documents with astonishing indexing, search and retrieval performance. Keep all your assets close at hand, at all times.


Efficient Indexing & Search Processing

Indexing of any file type, with rendering of thumbnails and high-definition previews of nearly all image and graphic file formats. Optimize your search results by fine-tuning queries.

Works in Your World

Jump start without the need to migrate data. Store your files anywhere in the network and access them through a single point of entry. Index Manager is 100% compatible with software from leading vendors.

Flexibility and Security for Your Assets

Safeguard your data with Index Manager! All client-server traffic is encrypted. Metadata is embedded in your assets for your flexibility – there is no additional metadata to maintain.

Search All File Types

Make all your images, graphics, videos, documents, PDF’s and audio files searchable, as Index Manager extract metadata from each asset. All document content is also searchable to make it easier to find what you are looking for.

Thumbnails and Previews of All File Types

Find and preview all file types without having to download them first. It does not take any additional specialty software. Work smarter and do more work faster!

Zero Maintenance

To comply with enterprise-level requirements, Index Manager can be configured for load balancing and automatic failover to ensure data integrity and 24/7 accessibility. The system is self-healing and automatically optimizes for maximum performance and uptime.

Industry Standard Encryption

All client-server communications can be secured using industry standard encryption to keep your assets safe.

Easy Access Control

All network traffic is encrypted ensuring full security of your files. The control over assets availability and sharing is all in your hands and allows 24/7 accessibility. Integrates with Active Directory for user authentication and access control.

Maximum Performance Multiprocessing

Index Manager takes full advantage of modern multi-core servers and provides blazing fast indexing, renditions and search services to all the users in your organization.

Customize Your Metadata

Create your own unique metadata schemas to describe your assets, or use the extensive built-in XMP, IPTC and EXIF fields that come as standard. Fine-tune search processing by defining controlled vocabularies to help users find what they are looking forward.

From Thousands to Millions

Index Manager grows with your needs and handles a DAM with millions of assets, returning search results in the blink of an eye.


Enhanced Visual Content

Optimize image quality using the SmartColor image processing module to achieve better looking images. No experts or expert software is needed to create the images you need.

Automated Workflows

Sort large amounts of incoming files in a manageable structure and verify that those files comply with your predefined standards. Route your files into meaningful folder hierarchies.

Congruent Visual Brand Identity

Be a graphics expert by converting, resizing and transforming all your images in one system, ensuring file format, color space, output dpi settings among all your digital and print materials.

Increased Image Quality

Automatically enhance image quality without the need of expert software. Sort pictures based on contrast and quality to minimize the amount of manual work.

Print Materials with Ensured standardisation

Automate file format conversion, color space conversion, ICC profile tagging, resizing and output dpi settings to prepare pictures for print. Color Factory takes control over your consistent Brand Identity

Fully automated PDF Processing

Color convert PDFs to prepare them for print, using Lino CMS Engine or Adobe Color Engine.

Take Control over Your assets

Monitor all activity on the server through the Operations Center. Keep an eye on the processing queues, the time to process and the number of assets processed in the last 24 hours. Extensive logs provide additional details.

Increased Asset value

Automate the verification of metadata consistency. Sort assets based on metadata content, automatically add metadata based on rules and filter out files that require manual metadata tagging.

Streamline processes

Streamline and automate workflows to manage your assets. Avoid duplicate content, maintain metadata consistency and purge outdated content automatically, to name a few common operations.


Automated File Distribution

Distribute files automatically from a single input to any number of destinations across different network protocols. You can now focus on what really matters to you.

Flexible Files Transfer

Transfer files between your internal servers or across the Internet. Your users can seamlessly send and receive files on local network shares, email, FTP and FotoWare Protocols.

Optimized Transfer Jobs

Transfer single files or entire folder structures. Configure transfers to run 24/7 or schedule large transfers to run at preset times to preserve bandwidth.

Optimized Transfer Jobs

Transfer single files or entire folder structures. Configure transfers to run 24/7 or schedule large transfers to run at preset times to preserve bandwidth.

Sync Content & Stay updated

Make sure content is in sync and up to date across several servers. Ensure all your partners, including media and advertising agencies, sales teams or even PR teams, use the correct branded content.

Secure File Transfer

Transfer files securely using encrypted protocols with optional virus scanning of all files in the workflow.

Gain Flexibility of Multiple Destinations

Transfer files to multiple outputs. Organize files in folder structures in the output. Control which files to transfer, and remove unwanted files from the transfer queue to save bandwidth.

Connect with Existing Workflows

Connect fits easily into your existing workflow and will improve the way you distribute your assets. You can also define any additional routing.

Stay in Control

Manage and monitor file distribution activity on your servers through the Operations Center administration console. Extensive logging helps you understand precisely what’s going on.

Fotoweb / Fotostation / Index Manager / Color Factory